Effective Email Marketing

Real Email Threat #2: The Specter of “Inbox Clutter”

Monday, November 2, 2009 by Morgan Stewart

There is a lot of talk about the sheer volume of email consumers receive. According to Forrester, 60% of consumers believe they receive too many email offers and promotions (Forrester, December 2008). Thus, it should also be no surprise Forrester also found 64% of consumers say they delete most email advertising without reading it and for them to conclude that consumers find marketing emails a burden.

According to MarketingSherpa, 32% of marketers see general inbox clutter as the biggest challenge to their success in email marketing (MarketingSherpa, Email Marketing Benchmark Survey, September 2008). In Customer Knowledge is Marketer Power, Forrester found that 90% of marketers who believe email will be less effective in 2 years believe the reason for this decline is “too much clutter in consumer inboxes,” while 59% believe “SPAM” will drive this decline.

Yes, inbox clutter is impacting the industry-wide success of email marketing. In fact, at the beginning of this year I the following prediction in our 2009 Marketing Almanac: “On average, we expect open rates, click-through rates, and conversion rates will decline in 2009 as subscribers’ inboxes are flooded with bad email from marketers trying to stay afloat.”

The latest DMA figures suggesting that the ROI from email marketing slipped again this year, down 3% from last year to $43,62, support this prediction. However, recently release open rate benchmarks from Epsilon suggest my prediction was wrong. They say open rates have increased slightly in each of the past 4 quarters. From Q2 2008 to Q2 2009 they report an increase from 18.8% to 22.2%. That’s an increase of 18%!

Okay, so the DMA says ROI is down 3% and Epsilon says open rates are up 18% over the past year. At the end of the day, all this suggests is that even if inbox clutter is having a negative impact, it isn’t having much of one on individual marketers.

Consider the following information presented by MarketingSherpa. 31% of consumers indicate that one of the reasons they unsubscribe or disengage from emails is related to inbox clutter. However, this is the third most common reason identified in this survey. The relevance and frequency of YOUR emails are much more important.

Thus, I call this threat the specter of ‘inbox clutter’. It's simply another myth that your emails are being crowded out by junk. Unless you plan on running an average or below average email program, none of this matters for you! If your program delivers value, your program will continue to thrive. The problem is not “out there” as the specter of inbox clutter suggests. More and more, the challenge is to create an above average program.

Real Email Threats #1 – It's Too Easy and Too Cheap

Thursday, October 29, 2009 by Morgan Stewart

Last week I addressed several misperceptions about the future of email and provided a list of recent statistics showing that the future of email looks bright. I also mentioned that there are real threats to the future of email.

I had the honor of moderating a panel at Connections titled “Research Survey Says!” On the panel were three of the smartest folks one could have the pleasure of working with: Julie Katz from Forrester, Rebecca Lieb from eConsultancy, and Stefan Tornquist from MarketingSherpa. With the assignment of presenting “relevant research” and a stacked deck of panelists, my job was simply not to mess it up. My strategy? Leave the topic really loose. I asked two simply questions, “What are the perceived threats to email?” and “What are the real threats to email?”

To my surprise, there was nearly unanimous consensus about the real challenges facing email. In summary, email is so easy and so cheap that even when used ineffectively, it still gets results. And that is a big, big problem since it makes it easy to send bad email.

According to research shared by Stefan Tornquist, email programs that do not follow best practices (e.g., batch-and-blast) are becoming less and less effective. In fact, these programs were half as effective in 2008 as they were in 2002. In contrast, programs that do follow best practices (e.g., segmentation, personalization) are slightly more effective today than they were five years ago.

While email experts have been talking about relevance for a long time, I have not seen it presented in a way that makes it this clear. It is not enough to send email. It is imperative for marketers to deliver authentic value to subscribers--and that is not easy!

This point is further supported by consumer-oriented research:

58% of consumers say the primary reason they unsubscribed or simply stopped reading emails from businesses is because “emails were not relevant to me,” followed by 44% who said they “Received too many emails from the sender” (MarketingSherpa, Consumer Media Survey, Sept 2008)
54% say most of the email ads they receive don’t offer them anything of interest (Forrester, “Winning Email Subscribers in a Down Economy” Dec 2008)

Earlier this year, I asked a professional triathelete to coach me in preparation for a half-marathon (we'll see how that goes before I sign up for a full marathon). In that time I have learned that while nearly everyone can run, the majority of people do not run well. I find myself cringing at the sight of people clodding around my neighborhood and placing unnecessary stress on their feet and knees. Only six months ago, that was me.

Email marketing is similar. Since nearly everyone who tries it sees some degree of success, many mistakenly believe they have it figured out. "Why bother with all that stuff the 'experts' preach?" Because if you don't listen and apply what they say, your glory days are behind you. Your email program will grow less and less effective. It's all downhill from here.

This does not need to be the case. The success of your program is in your control. Commit your program to constant and never-ending improvement. Keep learning. Keep modifying. Keep delivering content your subscribers find valuable (not what you think is valuable). Do this and the value derived from your email program will continue to grow.

The Effect of Email Engagement on Inbox Delivery

Monday, October 26, 2009 by Chip House

You're likely not surprised to hear that 90% of the email ISPs have to deal with is spam, which has driven them to constantly evolve and improve their filtering processes. Competition for users with mail accounts hasn't abated, meaning that the ISP that does the best job of keeping the inbox clean and relevant wins.

In a recent article at eM+C titled: "The Effect of Email Engagement on Inbox Delivery" I discuss the balancing act marketers need to deal with at major ISPs. In this article I mention: "For marketers, this means that gone are the days when you can email away willy-nilly while ignoring what’s happening on the other end. You need to monitor all of your campaigns for engagement, looking primarily for opens and clicks, which indicate that subscribers care about your email. If they don’t, over time the sum total of those ignoring you may outweigh the ones that are paying attention to you. If, in addition to this, some portion of your target audience continues to vote your email as spam, you could end up in the spam folder."

We have evidence showing that Hotmail, Yahoo, Gmail and AOL.com all monitor the engagement level of your email recipients as part of their email filtering algorithms. We've known for years that ISPs monitor user complaints, but now the implicit actions of your subscribers are just as important as the explicit actions. I like to think of the process as being a large scale used to distinguish the mail that recipients want from the mail that they don't want.

Al Iverson hit this in his recent blog titled, "The Rise of Emperor Engagement." In it he states, "If your mail is going to the bulk folder at a top ISP, it's probably going to be because recipients don't care about your email. They're not engaged."

The good news is that focusing on creating content and offers that your subscribers want will not only boost your deliverability, it will also boost your email revenues!

Design Tip of the Week: Email Rendering in Outlook 2007

Thursday, October 22, 2009 by Andrea Smith

written by David Hoang

With the move from Outlook 2003 to 2007, Microsoft made a lot of security improvements. Along with that, however, were a number of design changes. Outlook changed its engine for rendering HTML content from Internet Explorer to Microsoft Word. Before, it essentially meant that if your code looked good in Internet Explorer, it looked good in Outlook.

However, that is not the case anymore.

This is a huge impact in the way we design emails; because of the high volume of Outlook users, particularly in the Business-to-Business realm.

Here are a few key elements to consider while designing email messages in Outlook 2007 to ensure it looks sharp.

Keep your styles in-line
Though Outlook 2007 does support embedded CSS, there are certain properties that present challenges, such as margin, line-height and float/clear. Keep your styles in-line while you are designing. In addition to being an email design best practice, using style attributes in-line will help ensure that your message renders properly.

No Animated .gif files
Animated .gif files will not function in Outlook 2007. However, there is a solution for using .gif files with Outlook 2007. Since the file will not animate, you only need to make sure the first frame makes sense; as that is what will appear in Outlook 2007.

Contain Yourself, No Floating!
Outlook 2007 does not support floating or CSS positioning in any capacity. Use standard HTML tables to contain and control the layout. This will ensure that your design elements won’t go flying all over the place!

Specify Accurate Table Widths
When using HTML tables it is important to specify accurate table widths to ensure proper display in Outlook 2007. This is especially important in table structures that contain multiple columns. For example, when you have a table cell that spans two columns, the width for that cell should equal the sum of the widths of the other two cells.

Continue Using Alt Tags
As it was in Outlook 2003, it is in 2007; images will automatically be blocked. While you’re designing your email message, keep in mind of what it will look like with images disabled. Remember that Outlook will display alt tags, but they will only appear after a default security message. For a list of acceptable tags in Outlook 2007, check out this guide on Microsoft’s website.

No Forms
Outlook 2007 disables embedded forms. If you design an email with a survey or form in the content, include a direct link (hosted from a website) to the survey for your Outlook users. Indicate clearly in your design that the form is not broken, so subscribers don’t get frustrated by trying to fill out the form.

With 2010 quickly approaching, you may be wonder if there will be any major CSS/HTML changes in Outlook 2010. Right now, don’t expect major changes.

To conclude, sticking to standard HTML table design for emails should help you effectively render emails in Outlook 2007. Be sure to read our design tips in the coming weeks for rendering tips in other email clients, including our past issue: Email Rendering in Hotmail by Anna Meier. Portions of this blog, Design Tip of the Week: Email Rendering in Outlook 2007 and more information on email rendering can be found in our white paper “Email Marketing Design: The New Essentials.”

For additional information about rendering in Outlook 2007, check out our white paper, Seven Email Marketing Design Tips for Outlook 2007.

Real vs. Perceived Threats to Email: Part 1 - Addressing Misperceptions

Wednesday, October 21, 2009 by Morgan Stewart

The now infamous Wall Street Journal article announcing the death of email sparked a fire in the bellies of email marketers and social media gurus alike. The overwhelming response is that social media is not posing a significant threat to email. To date, all the signs seem to indicate that these two channels will continue to evolve together.

True, there are dissenting voices. However, I have found none that are backed by credible statistical data. Since there is no statistical validity in personal anecdotes, I don’t care (except for the value they provide in forming hypotheses to be tested in future research). I care about what well-founded research tells us about the world at large.

Here is a list of the data sources I have located that reveal the truth about the current state of email use and email marketing:

Pew Internet & American Life: Online Activities Trends

79% of Americans use the Internet
90% of online Americans use email, making it the most popular online activity
57% of Americans check email daily

MarketingSherpa

78% of users email friends a link to information they wish to share with friends over the internet.
22% share through social media
MarketingSherpa’s research directly contradicts research released earlier this year from AddToAny, which suggested people share information twice as often through Facebook as they do through email. However, there were serious issues with the AddToAny research.

USC Annenberg Digital Future Report

How Many Americans Are Using E-mail? -- Almost everyone who goes online uses e-mail (97 percent of all Internet users).
Regular Contact by E-mail -- E-mail users maintain weekly personal e-mail contact with an average of seven people in the current study, down from the peak of nine in 2006. Forty-nine percent of e-mail users said they maintain personal contact by e-mail on a weekly basis with five or more people.

Participatory Marketing Network

Email (26 percent) and text messaging (26 percent) are the activities least likely to be "given up for a week," followed by TV (15 percent), talking on phone (11 percent), visiting social networks (nine percent), reading magazines (seven percent) and visiting non social network sites (six percent).

Pontifelx / Harris Interactive Survey

96% of online adults who have actually taken the step of providing brands personal information have shared their email addresses with marketers
12% of online adults have been willing to share information like their Facebook user name or their Twitter handle with a brand in exchange for information or promotional offers

SmartBreif on Social Media

While not nationally representative, this poll is interesting in that is suggests even social media professionals are not significantly curtailing their use of email.

59% of SmartBreif on Social Media readers (likely to have a heavy disposition toward social media use) report their use of email has stayed about the same despite the growth of social networks.
28% are using slightly less often
11% are using more often
2% of these readers rarely use email

ExactTarget – Is Email Marketing Endangered?

We asked a question similar to the SmartBreif poll, however, the question excludes marketers—so it is a better representation of the population at large.

Net 25% of online consumers report using social networks more often over the past 6 months (42% using more often, 17% using less often)
Net 23% of online consumers report using email more often over the past 6 months (29% using more often, 6% using less often)
Net 21% of online consumers report using text messaging more often over the past 6 months (38% using more often, 17% using less often)
71% of smartphone owners report sending more PERSONAL email on their smartphones than BUSINESS related email—it’s not all business.

ExactTarget – 2009 Channel Preferences Study

57% of online consumers use email most often to send written messages to their friends, over text messaging (24%) and social networks (10%)
75% of online consumers prefer to receive permission-based promotional messages through email—up 3.6% from 2008—followed by 17% who prefer direct mail promotions and 4% who prefer text promotions.
More than half of online consumers have made a purchase as the direct result of and email message they received, more than any other online communication channel.

Forrester Consulting – Customer Knowledge is Marketer Power

34% of marketers believe email will become more effective over the next two years, 19% believe it will be less effective
Asked why marketers believe email will be more effective:
- 74% believe their email communications are getting more relevant
- 58% see email as an integral part of their multichannel activities
- 44% believe customers prefer email as a marketing channel

That is not to say there are not threats to the future success of email. Stay tuned for part two where I share insights from a panel I moderated at Connections last week where Julie Katz from Forrester, Rebecca Lieb from eConsultancy, and Stefan Tornquist from MarketingSherpa were asked to share their takes on the real versus perceived threats to email marketing.

Mobile Developers Solution Showcase

Wednesday, October 14, 2009 by Amanda Cross

Ratul Shah is the presenter for the first part of the solution showcase. Unlike every other presenter that's talked in this room so far today, Ratul is maneuvering through the crowd with the hand-held mic. What a showman. :)

Industry Standard Terms

SMS = short message service, aka text messaging. It has a 160 character limit.
MO = mobile originated = a message sent FROM a phone
MT = mobile terminated = a message sent TO a phone
short code = a 5- or 6-digit number that you buy from a carrier to send messages to your customers. http://www.usshortcodes.com
vanity short code = a short code that spells something out, such as our, ETSMS
random short code = a short code that doesn't intentionally spell anything. These cost slightly less.
private short code = only your traffic goes through this code
shared short code = a code that you share with other SMS users. Keywords differentiate your traffic from the traffic of other people on the shared short codes.
MMA = Mobile Marketing Association http://mmaglobal.com/policies. A group that creates guidelines for United States mobile marketing.
Aggregator = a third party company that maintains connections between the carriers and the content providers. When we provisioning a short code for you, we work with an aggregator to get you approved for all carriers.

ExactTarget SMS Architecture
You create JOIN, VOTE, HELP, UNSUBSCRIBE and other kinds of actions that subscribers use to send you MO messages to get in on your mobile messages.

Unfortunately, you can't create keywords or actions in the API at this point. You can initiate SMS sends through the API, however.

System Terms

Subscriber key = unique identifier for subscribers. Allows you to identify subscribers by phone number instead of email address.
Publication list = contains subscribers who opt-in using their mobile device
Data extension = contains subscribers whom you import through the GUI or the API

Implementing Text

Keyword response - text in and receive a response
Mobile capture - captures email address for list growth
Vote and check vote count - submit your vote. poll the response
Outbound (with opt-in) - a message from ExactTarget to the mobile device
Custom campaigns

Wow, Ratul goes through a lot of content fast, and a lot of these slides are very graphics heavy and difficult to translate to blog. Thankfully, everyone at the conference is supposed to be able to get the slides.

FanMail Solution

Dave DeVore - CEO FanMail marketing
Josiah Kaiser - Senior Operations and Solutions Consultant
Tim Kauble - ExactTarget product specialist and world-class AMPscript guru

FanMail Marketing is using SMS to capture email addresses. Initially they were asking subscriber to text their email addresses in this format:

krohn email@example.com to 88769

but they found that customers found this confusing and made errors that prevented the system from capturing their information. So for the next phase, they made it into a 2-stage process to make it more like a conversation. In the new setup, subscribers text in in this format:

stubbs to 88769

then the system sends back an text saying something to the effect of, "Thanks for your interest. Reply to this message with your email address to join our mailing list." When the subscriber responds with the email address, it is added to the email list. The customer gets an email immediately welcoming them to the list, and then any future mailings to that list.

The SMS message that was sent back after the first message included AMPscript to trigger the welcome email.

The first use case resulted in more errors than the second, and people weren't willing to try to sign up more than once. A limitation of both use cases is that it only captures people's email addresses, omitting other important subscriber information that would be useful for relevant messaging .

In the third phase of FanMail's SMS evolution, they integrated their SMS with landing pages to allow the capture of more subscriber information. People text in:

butter to 88769

The system responds with a message saying to respond with an email address. When the subscriber replies with the email address, the system sends them an email with a link to a landing page built with the Smart Capture feature. People complete the Smart Capture form and now the system has information to send really personalized information. For example, this band (Hot Buttered Rum) uses the subscriber's ZIP code to let the subscriber know about upcoming concerts in their area.

What FanMail discovered was that going through this process aggregated higher quality subscribers who were more likely to be engaged with the marketing campaigns and therefore higher ROI on their marketing efforts.

The future phases of this SMS evolution may allow subscriber to provide attribute information via SMS, such as ZIP code to empower the functionality above.

Another thing that FanMail has discovered is that subscribers are willing to send you SMS messages if they're interested in what you have to offer, but they don't like for you to begin the SMS conversation.

Custom Use Case
Tim Kauble took the stage for the final portion of this presentation. Poor Tim--his phone junked out on him this morning and his data connection didn't work, so we're seeing a modified version of his presentation. Typical of technology!

Tim talked about designing a system to allow him to manage his own tasks using text messages. He wanted to accomplish the following:

Accept tasks
Assign those tasks
Assign priority, including deadlines
Expose the tasks to landing pages so that he could see them all
Support multiple methods of input, such a forwarding emails to an endpoint that generates a task with the content of the email.

Tim demonstrated texting in to the system to find out how many tasks he had. He had 30, by the way, plus the system also sent him a message to stop messing around with text messages and get back to work. :)

Tim also brought up the landing page where we could see his lengthy task list--such is the life of the ExactTarget employee!

Live Blog: Best Practices for Utilizing ExactTarget's SOAP APIs

Wednesday, October 14, 2009 by Amanda Cross

We've got a rather thin crowd for the Best Practices for Utilizing ExactTarget's SOAP APIs session. Apparently everyone is already implementing the API in the best possible way...or think they are :)

Manager of the Product Specialist department Dale McCrory returns to the stage for this presentation and starts the session by asking people what topics they would like to see covered today. The first question was on documentation.

YAY! I love when people care about the documentation!

Web Service API Documentation
Dale brings up http://wiki.memberlandingpages.com to demonstrate all of the wonderful web service API documentation that's available there. He takes the group through a technical article on asynchronous processing, the CREATE method, an object, and a property. Bryan Wade, the embedded expert at ExactTarget and emcee of the session, asks how many people in the room have been to the wiki before, and about half of the room had already visited. I think the rest will visit before too long.

Content Management
The second question is about content management and best practices for it. Dale pulls up the AMPscript page in the documentation wiki to find the HTTPGet() function. This function performs a get call against a URL and brings back the content. This tool can be used to interact with an outside system in include the content in the emails.

AMPscript also support XSLT now, so you can interact with ExactTarget with you XML content. The BuildRowSetFromXML() function extends this capability.

Slide Presentation
With the two questions addressed, Bryan prods Dale to get back to the slideshow. The slides cover:

Security
Reliability
Robustness
Flexibility
Messaging content
Stats retrieval - tracking events

Security
Standards-based SOAP security to support authentication

All calls transmit over an SSL connection. The API supports two forms of security:

Plain text username token. This is what everyone's using right now.
X509 certificate encryption for the username token will be available in the 135 release.

.NET, Java, and PHP work the best with our security. Perl is OK. Ruby, ColdFusion, and ASP have troubles dealing with it because they don't deal well with the standards-based security.

Reliability
In this section, we're talking about synchronous versus asynchronous API processing again. Asynchronous processing adds all calls to a queue to be processed when the system is ready, which prevents API calls from being lost if the server is unavailable for any reason.

Other benefits include:

The fact that you get a sub-second response to the fact that the call has been received.
You have multiple options to receive results: HTTP post, Email, and the RETRIEVE API call.
The ConversationID concept that's used with asynch API processing allows you to resend the same call without worrying that it will actually be processed twice if the system had already queued the request.

Question from the floor: sounds like we need to improve our XML API documentation. That product hasn't been enhanced for quite a while, so the doc has gotten a little stale. There's an item for my to-do list.

Robustness
Dale quotes Wikipedia: "Robustness is the quality of being able to withstand stresses, pressures, or changes in procedure or circumstance."

Triggered sends represent the quickest way to get an email sent from the ExactTarget system. Key points help decide whether to use user-initiated (list-based) sends or triggered sends:

How do you want to aggregate tracking?
List based sends aggregate tracking by job. Triggered sends aggregate tracking over a time period when the triggered send was running.
How will email content be made available to the ExactTarget system?
How are unsubscribes managed?
List based sends record unsubs at the list level, or at the All Subscribers level. If a person unsubscribes from a triggered send, they can be unsubscribed from all triggered sends.
How large are your lists?
If you have 1.5 million subscribers, you should start with list based. If you are sending individual messages in response to customer activity, triggered sends are the way to go.

You can keep your subscriber information in lists or data extensions. To help you decide:

Are attribute sets going to be the same for all sends?
If so, you can use lists because you set up attributes for all lists together. If you need different attribute sets for different subsets of clients, then you want data extensions.
Is import performance critical?
If you have 1.5 million subscribers to import, you can import them into a data extension in 10 minutes versus 1-2 hours for a list (this is an approximation...the number of attributes has a big effect on performance as well).
How will unsubscribes be managed?
Each list maintains its own unsubscribes. Data extensions maintain unsubscribes in publication lists.
Bonus point not in the slide: if you are a partner building an application, you probably want to build on lists if possible, because they cost less.

Flexibility
This topic starts with a discussion of data extensions. Data extension are

The only way to use the API to do "rich" queries of data
The way you can add relational models of data en masse or row-by-row
Very fast
Tables in our database schema that are specific to your account

The DataExtension WS API object

Allows the use of upsert
Ties to the DataExtension by CustomerKey (called "external key" in the GUI)
Allows specification of Keys and Nulls
There's also a DataExtensionObject that you can retrieve to bring back a row in the data extension.

Messaging Content
Email, images, and files, oh my!

Text-only email will be supported with 135, in addition to the HTML and HTML/Text multi-part formats.

The Portfolio object allows you to host files in ExactTarget. Images and files that you import into our system are hosted by Akamai, so when people hit these files, they are highly available and don't use your company's bandwidth.

Using AMPscript, you can attach files to your email, but you should use this feature with caution. There's a page for the documentation that's going to be published very soon that talks about best practices for attachments so that you can protect your deliverability while using this feature.

Stats Retrieval and Tracking Events
We ran out of time for the stats retrieval, so we went straight to question and answer, which went by too fast for me to keep up, especially while I"m still on this documentation cloud. :)

Live Blog: Email+Video - Take 2

Wednesday, October 14, 2009 by Kevin Nuest

This is a live blog from Connections 09 in the Email Optimization Track

Email is not dead. People that use social media are actually high volume users of email.

History of email:
(present by Chris Studabaker of ExactTarget)
Text Based only 10 years ago
HTML is now being accented by Rich Media and Video

Advertisers continue to increase spending in online video. All the more reason to use video in email.

How and When to use video in email

Benefits:
-Emotion
-Highly engaging
-Personal, even user-generated
-Great demonstration medium (show, don’t tell)

Concerns:
-Development cost and time
-Production quality and the “uncanny valley”
-File size and bandwidth
-Frame rates
-Deliverability

Deliverability methods:
Streaming – video downloaded as it plays
Embedded – video data included in sent message
Linking – click through to externally hosted video

When using video in email, make sure your subscribers want to see the video you have. Knowing your subscribers’ expectations is very important. Also, remember the messages primary goal. Is the video the Call to Action or do you want your subscribers to click on something else in the email?

Linking with Button or Image?
Do you link to your video with a graphic button, a clip of the video with a play button superimposed, or a rotating animated gif with multiple clips from the video. It depends on your subscribers. Experiment with all three. One type may drive more total clicks but another may drive more conversions.

Streaming Video in Email:
(Peter Horan of GoodMail)

GoodMail is a CertifiedEmail partner with many ISPs so messages sent don’t end up in the spam filter.

CertifiedVideo will create an interactive experience via email.

Every time you ask a subscriber to do one more step, you loose some of them. If a subscriber has to click to turn on images in their emails, they may not view your email.

Daily Candy currently sends CertifiedVideo in their email.

Fandango also includes movie trailers inside their video, not just a static button that a subscriber has to click to see the video.

Target includes essentially video commercials inside their emails to represent their products and brand.

Thrillist allowed Canon to sponsor a video displaying a new camera inside one of their emails.

The Effects of including video in email:
Increases Brand awareness in important categories, such as increasing how Target is perceived as caring for their customers.

CertifiedVideo emails currently only works on web-based email, such as AOL, Yahoo, and Gmail, but not Outlook.

Live Blog: Automation Event Triggered Sends Using SOAP API

Wednesday, October 14, 2009 by Amanda Cross

The developer track continues with Automation Event Triggered Sends Using SOAP API.

Between sessions, the intrepid staff of the Westin brought in several more chairs, effectively ensuring that no one will be sitting on the floor this time. There wouldn't be room, even if they wanted to.

Ana Ng plays over the PA system while we wait for the session to start, and with a minute to go it switches to Particle Man as the room fills up. You can tell that we're gearing up for the They Might be Giants concert tonight, after the Second City performance. Indeed, I'm already wearing my wristband :)

Automation Event Triggered Sends Using SOAP API
ExactTarget Product Specialist Manager and general super brain, Dale McCrory beings the presentation by asking how many people in the crowd have used triggered sends before. This feature is one of the most powerfully compelling and commonly implemented functionalities available in the SOAP API. Triggered emails are perfect for things like password reminders, order confirmations, and welcome emails. You can also use them together with Web Collect forms, Reply Mail Management, and other parts of the ExactTarget system that automatically send response emails to subscribers.

He continues by talking about send classifications: marketing and transactional, and the differences between then. Basically, marketing messages are subject to CAN-SPAM regulation, while transactional messages are not, since they're might actually be required to be sent to subscribers, such as receipts.

Dale puts some code up on the screen to show the anatomy of a triggered send call. He talks about how the template, content, and all the look-and-feel stuff about the email are created within the application and are controllable by marketers. The API then references the triggered send definition using the external key and doesn't have to bother with actually creating the content of the email using the API.

Next, Dale moved in to the difference between synchronous and asynchronous API. A synchronous API call goes to the server, which responds. If the server is unavailable, there's no response, and it's on the ExactTarget customer's shoulders to retry. Asynchronous calls, on the other hand, are queued up, so even if they can't be processed right away, they will get processed when the server is available. He recommends that people starting new triggered send initiatives use asynchronous API, unless development is so constrained that synchronous is all there's time for.

High priority API calls can be processed immediately, even if one of the servers is unavailable, by using our multiple data centers. There are limitations on emails that can be sent this way (they can't contain info from data extensions...stuff like that) and it incurs an additional cost per send.

Dale ran a little short of time, but he'll be presenting again later in the day.

Intuit's Notifications Service Engine: A practical approach to facilitating customer notifications
Next Intuit's Gary Rittinger directed everyone to http://connect.intuit.com to check out the implementation that he'll be talking about.

His purpose is to provide Intuit's infrastructure and offerings the ability to send, monitor, and manage the notifications they send to customers in a consistent and reliable way. To do this, Gary uses triggered sends to send welcome emails, order confirmation, shipping conversation, and other transactional messages.

Intuit finds that it's difficult to get consistent programming from across its organization, so it uses "application adapters" to normalize the input. They're using ExactTarget accounts to let each product manager get in and see the status of email sends.

As a result of implementing ExactTarget, Intuit enjoys:

Better transparency into notifications deliverability.
Reduced cost and increased efficiency of customer notifications.
Improved enterprise SOA adoption through standard web service technologies.
Fewer of redundant apps that served the same purpose.
Improve governance and compliance.

Gary recounted the ease and smoothness of putting this process in place. He commented that they've recently been moved from the Indy data center to the Las Vegas data center--one of the first customer to be live sending out of that data center--and the move took only 90 seconds. He also said that rolling out the process took only a couple weeks.

During the Q&A, Bryan Wade (the emcee) is talking up the documentation wiki and the API content that's available on it. This is a topic near and dear to my heart <3

Email Design Tip of the Week: 3-2-1, Wait! A Checklist Before Hitting Send

Wednesday, October 14, 2009 by Andrea Smith

written by David Hoang

Question: When do email marketing professionals usually take a break or step out?

Answer: When he or she just hit the “send” button for a mass email.

There is nothing more nerve wracking than hitting the button with no return. Unlike web publishing, there is no turning back with email. So what’s the solution? You can say, “don’t make any mistakes” – but it’s inevitable. What you can do, however, is strategically make a checklist of what to do before hitting the send button to make sure mistakes are avoided.

Here are some quick tips on what you should run through your mind; so you don’t have to leave the building after delivering an email:

Is it legit? After every round of revisions, always validate the message; the simplest way to see if you have everything to get it out the door: physical address, unsubscribe link, etc.
Do an email test. It's practically unheard of wherein you send out a mass email campaign without testing; so don’t do it. Set up a few test email accounts (Outlook, Gmail, Hotmail, Yahoo!, AOL, etc.) and spend some time to see how it looks in each email client.
Spell check. Repeat. Your email delivery is intended for 1-to-1 marketing, so write like you’re taking quality time to communicate with your subscribers. Run spell check, manually look for spelling errors and yes, read the message out loud. If this seems like too much work, make someone else do it!

As much as email marketing is mass-produced, the one-to-one messaging is its key to effectiveness. Therefore taking time to communicate a message and doing it correctly, with no spelling and grammatical errors, should be top priority. Not only will avoiding these common pitfalls save you face, it will also make your recipients feel like you have taken that extra step to make sure it's perfect.

Check the details. Take a look at every aspect of your message to make sure something is not missing. Do you have a subject line? Is it the correct one? Do all of the links in the email go to the proper pages?
Do a final once-over. Think of this as when you were taught crossing the street. Look left, look right, then look left again. Test your email to make sure that there are no mistakes, especially if revisions were made. Scan with the mindset that you are looking for mistakes. If you don’t find them, hit the send button.

Ultimately, you want to come up with a method that's most comfortable to you. Make an actual checklist and cross off the steps as you prepare the send. With a routine checklist in mind, you can hopefully sit back and relax (a little bit more) after delivery.

The Success of Behavioral Targeting: Earning Consumer Trust

Friday, October 9, 2009 by Caitilin Landrigan

A recent study performed by the Annenberg School for Communication, University of California Berkeley School of Law, and the Annenberg Public Policy Center reports that Americans believe marketers should not advertise to them based on preferences and behavioral data…But why? In a marketplace of abundant information and almost innumerable and varied products, why don’t consumers desire some assistance to narrow down their selection? Why don’t people appreciate that marketers want to provide them with relevant advertising? If I am going to see advertisements on a website…and there is no question that I will…I would much rather see advertisements that pertain to my interests. Wouldn’t you?

The Annenberg/Berkeley study reports that 66% of Americans do not want to see website ads that are tailored to their interests. This sounds discouraging, but I believe the information provided by this study offers valuable insight for marketers seeking to capitalize on relevant, 1 to 1 marketing efforts. This study’s stats highlight consumers’ desire for control and trust—observations that can inform behavioral web and email marketing strategy.

Advertising preference is not the only metric this study provides, as eMarketer’s article “Behavioral Targeting Misses Mark” points-out. There are several other, seemingly contradictory metrics this study reports that can help us solve this puzzle. For example, close to 50% of Americans would like websites to give them discounts specific to their interests. Hmmm…So you don’t want to see the ads, but you do want the coupons presented in those ads? Puzzling…let’s dig deeper.

eMarketer highlights another Annenberg/Berkeley metric: 67% of all Americans feel that they have “lost control over how their personal information is collected and used by companies,” and at the same time 54% of Americans believe that “existing laws and organizational practices provide a reasonable level of protection for consumer privacy.”

This issue is one of trust, not necessarily the failure of behavioral marketing. Consumers like discounts, but people feel as if they have lost control over their personal information, and no one likes to feel like they have lost control. As a Catapult at ExactTarget, I spent two days in Chicago with fellow Catapults, interviewing people on their marketing preferences. Overwhelmingly, people expressed that they felt their personal information was abused by spammers and companies they had no relationship with. Yes, there are “reasonable” laws regarding consumer privacy, but consumers ask, “Why do I get so much spam?!” “How did they get my email address? My phone number?”

When asked how they felt about tracking on “websites in general,” people stated that they felt behavioral tracking was creepy and “Big Brother-like.” On the flipside, when given a concrete example, like Amazon.com’s personalized product recommendations that appear when browsing the website, interviewees’ tone changed: “Yes, I find that helpful, but they don’t send me a million emails after I buy something and pester me all the time. And, I have a relationship with them.”

Lesson learned: people want to feel safe, respected, and protected. Amazon.com is not scary, because they have a trustworthy reputation. As marketers, we cannot neglect that relationships are the foundation for business. Leverage your landing pages, emails, voicemails, and SMS organically to build trust with clients, at point of sale, for example. In your emails, provide a reminder of how clients signed-up. Provide a link in your emails to a page on your website that explains how you use subscriber information. Perhaps you should only advertise on trusted websites. Finally, don’t be abusive: be cognizant of email frequency and content.

I encourage you to check out our whitepapers on building quality lists direct marketing channel preferences. Use our List Growth Advisor for custom recommendations on how to responsibly grow your subscriber lists so that you can leverage subscriber data respectfully and effectively. Behavioral tracking does not have to "miss the mark."

User engagement. What does it mean?

Friday, October 9, 2009 by Karen Balle

Al Iverson and I spend a lot of time talking about user engagement. It's been around for a very long time, but it's now a standard for inbox delivery. How do you define engagement? Quality over quantity. Targeted email marketing. True one to one communication. But what does it really mean to you? How does it make for a more effective email marketing campaign? If permission is king, engagement is emperor.

How do you create an effective marketing campaign that keeps your customers coming back in the age of DVRs, satellite radio, and short attention spans? How do you get your customers to pay attention? This is vital now for inbox delivery. Yahoo has started measuring whether or not your recipients are spending time reading your email, whether they're looking for you in the spam folder, how vital you are to their daily lives.

I found a gentleman today who gets what it means to really engage with your customers. You can visit Bob Gilbreath over at Marketing with Meaning and download a chapter of his book, The Next Evolution of Marketing: Connect with Your Customers by Marketing with Meaning.

He gets it. This concept of engagement, and he calls it meaning. Marketing now, whether it is effective offline or effective email marketing, can no longer be interruptive to your customers' lives. Your communications with them need to be not only permission-based but need to add some value to their daily lives.

When you create email campaigns, what do you do to add value? How do your targeted email marketing campaigns add to your recipients daily lives? What do you put in your marketing campaign or to your email newsletter that drives your recipients to want to spend time with your company?

Get Personal: One-to-One Marketing with Personalized Product Recommendations

Friday, October 2, 2009 by Joel Book

An article in the October issue of Internet Retailer, observes that “although the Internet makes it possible to personalize offers to shoppers, most e-retailers and other online businesses are failing to optimize web site content to improve the chances that shoppers will become buyers.”

Mike Chertudi, vice president of demand and online marketing for Omniture notes, “The majority of businesses aren’t optimizing their on-site conversion,” Omniture has teamed with Marketing Experiments to conduct the 2009 Online Conversion Benchmark Survey. The purpose of the survey, which began in June, is to help online marketers better understand best practices in onsite conversion, and know how they compare to their peers. Data is being compiled from more than 1,000 companies, of which more than half are retailers. Among the findings as of late August: About 80% of retailers don’t present personalized content based on shoppers’ interests suggested by analytics and clickstream data.

One-to-One Merchandising Works for Motorcycle Superstore

Proving that personalized product recommendations work, Motorcycle Superstore saw a 21.7% revenue increase in the first week after launching an email campaign on September 21st that incorporated personalized product recommendations.

Motorcycle Superstore uses behavioral data -- gathered with WebTrends technology combined with its e-mail marketing application from ExactTarget -- to send email messages with personalized product recommendations. These items appear as “Your Picks” in the lower part of the email and are based on the customer’s website visiting habits over the previous two weeks.

Commenting on the power of data-driven offer personalization, Erick Barney, vice president of marketing at Motorcycle Superstore, says “I believe this feature is so effective because rather than guessing at a handful of products to appeal to our entire customer base, we can merchandise products directly related to each customer’s historical interaction with our store.” Motorcycle Superstore is No. 223 in the Internet Retailer Top 500 Guide.

Learn more about combining precision one-to-one communications and comprehensive web analytics by integrating ExactTarget and Webtrends.

The Power of the ExactTarget Platform

Thursday, October 1, 2009 by Amanda Cross

Integrations with partner products is one of the things that makes ExactTarget so dynamic and powerful. Centralizing your electronic marketing software to work with your CRM, CMS, analytics, or other packages lets you accomplish more with less time, energy, and money.

Here's just a few of the new integrations available:

SeeWhy
SeeWhy, creator of the Abandonment Tracker Pro web analytics service, is now offering an integration with ExactTarget. This integration intends to optimize real-time email follow-up campaigns that can convert up to 50% of website abandoners to customers.

XMPie
XMPie, who offers "One-to-One-in-One" is now incorporating ExactTarget email service into its PersonalEffect Cross-Media and e-Media products.

Printable Technologies
Printable Technologies Inc., provider of web-to-print and marketing personalization solutions, has integrated ExactTarget email capabilities into their product MarcomCentral.

You can see many more available integrations on the Integrated Partners page on our website. Categories of integration include, but are not limited to:

Content Management System Partners
CRM Partners
Deliverability Partners
Survey Partners
Web Analytics Partners

Huge Opportunity for Travel Industry to Leverage Social Media

Monday, September 28, 2009 by Blaine Cooper-Surma

With the third quarter coming to a close, and the holiday season approaching, it's about that time to begin making holiday vacation arrangements. Personally, every year I travel to Florida to spend the holidays with my family. So how am I getting down to the beautiful, sunny weather this year? When it comes to planning my trips, I always purchase my flights online - quickly and painlessly.

There certainly is a buzz right now around social media in the marketing world. eMarketer.com recently published the results of one of their surveys that analyzed the percentage of internet users that have been influenced by social media in making their travel/vacation decisions. eMarketer found that 23 percent of respondents, who happen to be U.S. internet users, have been somewhat or significantly influenced by social media when it comes to making travel/vacation decisions.

Although just less than a quarter of these people noted the effectiveness of social media in influencing their decisions, this still is an enormous audience that travel companies are reaching. As I've already pointed out, I fall into the 23 percent of people that have made or changed travel plans due to some sort of social media. A month or so ago I noticed an ad on Twitter that boasted cheap flights to Orlando, and within minutes had scheduled a trip across the country. I see this as a huge opportunity for the travel industry to offer travel deals that are specific to Facebook and Twitter, as both of these social networking platforms have such an enormous user base.

Large social media platforms also have the ability to use 1 to 1 marketing techniques by pulling travel locations from user info in order to provide users with more relevant content - for example, if I lived in Anchorage, Alaska, it is likely that I would be interested in going on vacation somewhere a little bit more like Key West. Once the user has purchased the trip, travel sites like Expedia.com send a confirmation email that contains the travel itinerary and purchase information. In addition, travel companies have the ability to take this one step further by instituting an SMS campaign that sends customers an SMS message letting them know if their flight is on time - I know this is something that many frequent travelers appreciate and certainly take advantage of.

As soon as you've identified your 23 percent and have built your subscriber list, you are now able to send automated email messages that every-so-often offer your subscribers different travel deals and opportunities. As I pointed out in my last post, email marketing is still the best internet marketing channel and is sure to be around for a good while longer.

To see another example of how social media has benefitted personal travel arrangements, check out Liz's post.

Marketers Moving More Budget to Email Marketing

Friday, September 25, 2009 by Joel Book

Two recent studies provide compelling evidence that marketers are turning to digital marketing – and specifically email marketing – to improve marketing effectiveness.

According to the “2009 ANA/MMA Marketing Accountability Survey” from the Association of National Advertisers and Marketing Management Analytics, “The No. 1 strategy for marketers who wanted to improve effectiveness without spending more, according to the June 2009 poll, was shifting from traditional to digital media. More than one-half of respondents also reported shifting spending away from brand-building initiatives, and 38% were putting more spending into lower-cost media.”

Tactics Used by US Marketers to Improve Marketing Effectiveness

Change in Marketing Spending for Select Media in 2009

And as more marketers shift to digital media, the tactic that is seeing the largest increase in spending is email.

According to the “2009 Media Survey Results & Analysis” study conducted by Round2, “40% of US Marketers reported that they had increased spending on email marketing in 2009.

What This Means for Marketers

Increased dependency on email marketing means three things:

1. Email is no longer optional. It has firmly established itself as the #1 tactic for 1to1 marketing. And email has become the “go to” tactic for word-of-mouth marketing as brands empower email subscribers to “share” email messages and offers with their friends on Facebook, their followers on Twitter, and their connections on LinkedIn.

2. Email marketing will become more sophisticated as marketers move aggressively to integrate email with other tactics and technologies – like CRM, SMS, POS, Websites, and Social Networks -- that are used to keep customers connected to the brand. The cornerstones of effective email marketing will be Integration, Automation and Optimization.

3. ESP (Email Service Provider) selection will become a more strategic decision. Marketers must evaluate and select an ESP by their ability to provide “industrial strength” application functionality plus consulting services including 1to1 marketing strategy, email and landing page design, email deliverability, and application integration.

Recurring Comcast Delivery Problems Don't Have to be a Problem

Tuesday, September 15, 2009 by Phil Schott

One of the most frequent questions that we in Deliverability Services get asked is how to keep Comcast blocking from recurring.

Comcast aggressively blocks mail they deem their users don't want--even more so than other receivers. Right or wrong, they have filtering in place that they believe is effective and offers their users maximum protection from spam and unwanted mail. Ultimately, their obligation is to meet the needs of their users and not necessarily to meet the needs of senders.

The two biggest reasons Comcast blocks mail is because a sender's mail earns too many complaints or because a sender is sending to too many invalid Comcast addresses.

Senders are understandably upset when their mail gets blocked at Comcast, but by and large blocks are avoidable and are the result of less-than-great sending practices.

To avoid blocking by Comcast, or any receiver, ensure that you're sending mail to subscribers who have explicitly opted-in, are expecting to receive your mail, and will find the mail relevant.

If your sends keep getting blocked, it's time to review your sending practices. Is your opt-in clear and explicit? Do subscribers understand what you'll be sending to them and how often you're going to send? Are you meeting those content and frequency expectations or are you sending more frequently than you said you would or different content than you said you would? If a subscriber opted-in for your mail six months ago, are they still going to find the mail relevant and look forward to receiving it or has your mail now become just another of dozens they receive daily?

If you answered "no" to any of the questions above, it's time to change your practices to meet your subscribers needs and expectations. That may include less frequent sending, changing your opt-in, making your content more relevant and more of a one-to-one communication, or simply asking your subscribers if they still want to hear from you, which is known as re-engagement.

ExactTarget is excellent at helping clients get wanted and expected mail delivered and helping to maximize delivery and return on investment. However, if you're not meeting your subscribers' needs and expectations or continuing to send to addresses that are no longer valid you're going to continue to experience delivery issues at Comcast and possibly other receivers.

For more email deliverability tips and Best Practices, check out our free whitepaper, "Email Marketing CAN-SPAM Compliance."

What do you mean my tracking is phishing?

Monday, September 14, 2009 by Karen Balle

Click tracking. We all do it. It's a best email practice. We all want to see who is following our links, what draws our subscribers in. Was this targeted email marketing campaign effective? What was the most interesting part of the email? Where are my readers engaged? Was this email campaign better targeted than last week's?

But how you do it makes a huge difference with spam and virus filters. What do I mean? I'll tell you a secret. Phishers and spammers like to use IP addresses and URIs of popular websites in the text of their emails and then put in HTML that makes it look like the recipient is clicking on http://www.bank.com. But you don't do that, right? What you might do is use http://www.partnercompany.com or even http://www.yourbusinesssite.com in the email that you're sending out through your favorite ESP, ExactTarget.

That's a no-no. Definitely not an email deliverability best practice. Why not? Because you want us to track email clicks in those targeted emails. You have a domain set aside just for us and that's the domain that we use for your email campaigns. Your subscribers see http://www.yourbusinesssite.com, but they click on a link to http://email-yourbusinesssite.com.

And that, my friends, looks like you're trying to be tricksy.
"So what do we do, email guru?" you cry in despair. Let me give you a little email design tip that will make a huge difference with filters like Postini and MessageLabs (both of which are used frequently in B2B email), or email providers like Gmail and Hotmail.

Use your words. Wow your targeted opt-in audience with your awesome descriptive powers.

What's more appealing to you anyway? I know which one I'd click on.

Look how we've grown! or http://www.exacttarget.co.uk/
Come party with us! or http://www.connections09.com

Email is Still Communication King, but Social Media is No Jester

Thursday, September 3, 2009 by Blaine Cooper-Surma

In 2003, with the introduction of MySpace, the way we communicate with one another drastically changed.

Last year, MarketingSherpa ran a survey to help it better understand society’s perception of social media regarding its role in marketing communications. What did these marketing experts discover, you ask? They found that 97 percent of respondents use social media platforms, like MySpace, Linkedin, Twitter, and Facebook as complimentary marketing mediums to the current communication king – email.

So why are email service providers like ExactTarget not threatened with the rise in social media usage? The answer is simple. Email, as a means of communication, allows social networking sites to send relevant information to its users. Social media enterprises have realized the convenience and effectiveness of email – hence the reason you receive an automated email when someone posts on you Facebook wall or sends you a Linkedin connection request. Essentially, your personal email account funnels all activity that occurs throughout your numerous social media accounts into one location. For this reason, email isn't going anywhere – at least anytime soon.

So where does ExactTarget fit in this picture? We fully understand the importance of social media and its ability to expand the reach of your email marketing campaign. For example, another resource that should be added to your marketing arsenal, as a means of facilitating subscriber list growth, is the social forward feature.

In the past few years social media has emerged as an effective tool in the marketing world, however, we agree with the 97 percent that still find email is the primary means of marketing communication.

Just because everything is different doesn't mean anything has changed. – Irene Peter

New Maine Privacy Law May Impact Email Marketers

Tuesday, September 1, 2009 by Chip House

The Maine legislature just recently enacted a privacy law called “the Act to Prevent Predatory Marketing Practices against Minors.” While the goal is certainly worthwhile, the law is so packed with potential pitfalls for legitimate marketers that an 8/30/09 Media Post article reported “A coalition of media organizations and Web companies including AOL, Yahoo and eBay challenged the measure in court on Wednesday.”

Despite the uproar, the law will go into effect on September 12th, 2009. Here is the complete bill: Marketing and Data Collection Practices.

Though the law doesn’t specifically identify email marketing, it does cover the collection and use of all personal information (also called PII) for minors under 18 without parental consent. An email address is PII by most accounts. The legislations also prohibits marketing based on this personal information. The act reads: “… A person may not use any health-related information or personal information regarding a minor for the purpose of marketing a product or service to that minor or promoting any course of action for the minor relating to a product.”

An article in the Portland Press Herald reported, “The law makes it illegal for anyone (or a Web site) to collect health or other personal information from anyone under 18 for marketing purposes without getting parental consent. The penalty for companies that break the law is up to $20,000.” Looking at the act I noticed that the second violation mandates the $20K fine, "No less than $20,000 for a 2nd or subsequent violation."

It is possible that federal laws such as COPPA could preempt this new law if it comes to that. However, in the meantime email marketers should work with their own legal counsel to determine how to take action to protect their company from running afoul of the law. Complying will be burdensome for most. It could mean excluding teens from promotions, and prevent them from accessing your online sign-up forms. Also, since the law allows for private right of action, even individuals who feel they’ve been wronged under the law can file a civil complaint.

The silver lining here is the Maine State Attorney General has also mentioned her concern. Media Post reports, “'The Attorney General's position is that she's not enforcing the law,' Maine Deputy Attorney General Paul Stern said Friday.”

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Effective Email Marketing

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The Effect of Email Engagement on Inbox Delivery

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Email Design Tip of the Week: 3-2-1, Wait! A Checklist Before Hitting Send

The Success of Behavioral Targeting: Earning Consumer Trust

User engagement. What does it mean?

Get Personal: One-to-One Marketing with Personalized Product Recommendations

The Power of the ExactTarget Platform

Huge Opportunity for Travel Industry to Leverage Social Media

Marketers Moving More Budget to Email Marketing

Recurring Comcast Delivery Problems Don't Have to be a Problem

What do you mean my tracking is phishing?

Email is Still Communication King, but Social Media is No Jester

New Maine Privacy Law May Impact Email Marketers

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